EUSTAFOR along with the CEPF are looking for an Office Assistant

The Office Assistant, in addition to working directly for EUSTAFOR, is responsible for the efficient functioning of the European Forestry House (EFH) through a wide range of administrative and practical tasks.

List of tasks for EUSTAFOR:

Administrative: Liaise with EUSTAFOR’s 39 members, maintain send lists, update the website (WordPress), provide diverse practical support to the team, oversee workplace inspections, manage document workflow and filing (meeting minutes, supplier contracts, invoices, etc.).

Legal: Implement new Belgian laws (BCCA, GDPR), update the statutes and insurance when necessary. For the annual General Assembly, ensure conformity with the statutes (deadlines, elections, voting, proxies, etc.) as well as post-meeting publications and updating of registers.

Organization of internal meetings: Prepare timetables, venue, technical equipment, catering, coordinate with speakers and participants and take meeting minutes.

List of tasks for EFH:

Administrative: Prepare the annual EFH tenant meeting and annual summer reception, coordinate meeting room rentals, receive visitors/deliveries, provide diverse support to all tenants, strengthen the general perception of the European Forestry House “brand”, etc.

Legal: Monitor main and subtenant rental contracts, provide alerts and support to tenants concerning changes to Belgian laws.

Facilities management: Ensure the general upkeep of the premises (cleanliness, orderliness & safety), monitor outside providers (principally cleaning & maintenance), order supplies, etc.

Applicants must send their CV, cover letter, and references to office@eustafor.eu and office@cepf-eu.org by 15 February 2025 at the latest.

See the complete job description HERE

Published 20/01/2025, Brussels

Mr. Josep Milà

Policy and Communications Officer (Forest Strategy, Rural Development, Water, Resilience)

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